Regular Council Meeting June 30, 2003 – 5:30 P.M. The West Burlington City Council met in Special Session at 118 W. Wheeler Street with Mayor Trousil presiding. Council Members Johnson, Hockett, Pilger, Lees and Crowner were present. City Administrator Mandsager and City Accountant Leslie Sattler were also present. Lees moved, second by Pilger, to approve the Agenda. Voice vote. All ayes. Motion carried.

    Citizens Inquires – None

    PUBLIC HEARING - Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for Proposed Construction of City Hall – Mayor Trousil opened the Public Hearing on the Proposed Drawing, Specifications, Form of Contract, and Estimated Cost for the Construction of City Hall.

    Dave Metzger from Metzger-Johnson explained the four addendums. There will be a pre-bid meeting on Monday, July 7th at 11:00 a.m. and the goal is to re-bid the project on July 14th.

    Tom Martin, 507 Ballard, wanted to know what changes were made. He asked if items were deleted will they be added later and that if they were needed, would it not be more economical to put in now than later. Mayor Trousil explained that if it is determined to be a need, it may be added later. Mandsager stated that the savings with the new plans were around $200,000.

    Jim Blow, 209 Ballard, said he supported the new City Hall building. He stated that there is nothing downtown on the east side of Broadway. The City needs to draw businesses and a new City Hall would represent the City well and possibly draw more businesses in and say we are a growing community. It could be a showcase to help sell West Burlington.

    Steve Freese, First Construction Group, questioned if the bids come in at $1.65 million if the City was interested in pursing the project. Crowner stated that the majority of the Council has consistently voted for a new city hall building and that when the bids came in high the council wanted to take another look at the plans to see where costs could be reduced. Pilger indicated he was 100% in favor of building a new city hall and was in favor of accepting the original low bid. However, as the majority of the council was not in favor of accepting the original low bid, he will vote against the plans and specifications because he wanted to see larger cuts in the heating/cooling system or in the size of the building.

    The Public Hearing was closed.

    Consider a Resolution Approving the Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for Proposed Construction of City Hall – Crowner moved, second by Johnson, to approve the Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for Proposed Construction of City Hall.

    Roll call vote on the resolution. Ayes: Crowner, Johnson, and Lees. Nays: Hockett and Pilger. Motion carried.

    PUBLIC HEARING - Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for 2003 Brushtown Road and North Gear Avenue Utility Improvements Project – Mayor Trousil opened the Public Hearing on the Proposed Drawing, Specifications, Form of Contract, and Estimated Cost for 2003 Brushtown Road and North Gear Avenue Utility Improvements Project.

    Darrin Ligtenberg, Snyder & Associates, said the bid letting for the water and sewer extensions for Brushtown Road area is scheduled for July 17th. He stated that the utilities is forecasted to be completed in 2003 but the property restoration may not happen this year. Mandsager stated that the City planned to award the contract on July 28th.

    The Public Hearing was closed.

    Consider a Resolution Approving the Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for 2003 Brushtown Road and North Gear Avenue Utility Improvements Project – Lees moved, second by Crowner, to approve the Proposed Drawings, Specifications, Form of Contract, and Estimated Cost for 2003 Brushtown Road and North Gear Avenue Utility Improvements Project.

    Roll call vote on the resolution. Ayes: Lees, Crowner, Hockett, Johnson and Pilger. Nays: None. Motion carried.

    NEW BUSINESS:

    Consider a Resolution Awarding the Contract to Shipley Construction for the Agency Street Widening Project. Hockett moved, second by Pilger, to approve a resolution awarding the Agency Street widening project to Shipley Construction in the amount of $253,507.56. Roll call vote. Ayes: Crowner, Hockett, Johnson, Pilger, and Lees. Nays: None. Motion carried.

    Consider City Administrator Attending ICMA Conference in Charlotte, NC on September 21-24, 2003.

    Pilger moved, second by Crowner, to send the City Administrator to the ICMA Conference. Voice Vote: All ayes: Motion carried.

    CITIZEN’S INQUIRIES:

    Tom Martin stated that the drain grating at Broadway and Agency needs repair. Mandsager stated that the City is looking at it with engineers and is working on a solution.

    MAYOR’S INQUIRIES: There were none.

    ADJOURN – There being no further business, the meeting adjourned at 6:21 p.m. upon motion by Lees, and second by Johnson. Voice Vote: All Ayes. Motion carried.

    Approved Greggory J. Mandsager, Deputy City Clerk

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