Pilger moved, second by Crowner, to approve the Consent Agenda as presented. Voice vote. All Ayes. Motion carried.

A.  Minutes of Regular Council Meeting – June 09, 2003

B.  Minutes Special Council Meeting – May 29, 2003

C.  Financial Report for May 2003

D.  Attendance at Annual League Meeting for Simonson and Mandsager

E.  Payment to Wunderlich Excavating for Sewer Repair on Mt. Pleasant Street - $3,016.50

F.  Payment to Municipal Supply for Water Meters - $4,254

G.  Payment of Dues to the Iowa League of Cities - $1,010

H.  Beer Permit Renewal for B G’s Buy N Bye Convenience Stores

I.  Beer Permit Renewal for Casey’s General Store

J.  Cigarette Permits for Five Locations

K.  Payment to Ideal Ready Mix for Concrete - $1,293

L.  Payment to Municipal Supply for Water Meters - $8,508

M.  Payment to Raider Precast Concrete – Manhole Barrels - $1,373.25

N.  Payment to Quad City Water Treatment – Wastewater Tests - $1,044

O.  Payment to City of Burlington for Bus Service - $2,000

P.  Payment of Claims as Presented

CITIZEN’S INQUIRIES:

George Marzeck, Jr. 611 W. Van Weiss, presented a letter from the Attorney General’s office regarding an inquiry from the County Attorney’s office at the request of Mr. Marzeck. Mr. Marzeck said he was concerned about a possible open meeting violation by the West Burlington City Council. This was associated with plans for a new city hall. The Attorney General’s office reviewed articles, letters to the editor, and opinion pieces published by The Hawkeye and reviewed materials provided by the County Attorney as well as discussions with Mr. Marzeck. Mr. Marzeck said based on this information the Attorney General’s office found no enforcement action was warranted under the provisions of the Iowa open meetings law. They did however note one troublesome issue that they said was evident by the press clippings. They said a Closed Session was held to consider the purchase of real estate and even though action was later taken to proceed with construction, they said minutes and recordings of the closed session were not disclosed timely. Mr. Marzeck said he believes the Council could have done better and hopes they will next time.

Administrator Mandsager explained it was the opinion of the City Attorney at that time that the transaction was not completed and therefore the proceedings of the Council at that closed session were not made available.

SANITATION – There was nothing to report.

UTILITIES – There was nothing to report.

PUBLIC SAFETY – Mayor Trousil administered the Oath of Office to Alex Oblein, Chief of Police.

Council Member Lees recognized Sergeant Frank Newberry for his good work in managing the department in the absence of a Police Chief.

FINANCE –Community Park REAP Grant Application – Administrator Mandsager said the State has re-instituted the REAP Grant Application and he intends to apply for funding for Community Park.

Mandsager said the City has closed on the property at 311 Broadway and he believes there is an interested renter.

Mandsager also said one of the police vehicles was involved in an accident and is being repaired at Collision Center. Another vehicle was involved also and the insurance company is getting a quote for that vehicle.

STREETS – Don Jordison with French-Reneker was present at the meeting to report on street projects. He said the Glasgow Street project is going according to schedule. He said the street, alleys and driveways are complete; backfilling still needs to be completed. He said the contractor was able to accomplish a lot in a short time.

Administrator Mandsager said because the Agency Street Project bids came in under the estimate, the approximate cost to the City will be $50,000 rather than $80,000.

Mandsager also said Public Works will be installing sidewalks on Meadow and Prairie Streets soon. They will also install sidewalks on Van Weiss to the mall ring-road on the north side of the street.

Consider Payment to French-Reneker Associates for Engineering Services – Lees moved, second by Pilger, to approve payment to French-Reneker in the amount of $15,526.70 for various Street Projects. Voice vote. All ayes. Motion carries.

Consider Resolution Setting Public Hearing for the Issuance of TIF Revenue Bonds for COBO – Lees moved, second by Crowner, to approve a Resolution setting a Public Hearing for the issuance of TIF Revenue Bonds for COBO International for July 14^th. Roll call. Ayes: Pilger, Crowner, Johnson, Hockett and Lees. Nays: None. Motion carried.

Consider Resolution Setting Public Hearing for Brushtown Road and North Gear Avenue Utility Improvement Program – Lees moved, second by Crowner, to approve a Resolution setting a Public Hearing for the Brushtown Road Project for June 30. Roll call. Ayes: Pilger, Johnson, Crowner, Hockett and Lees. Nays: None. Motion carried.

Consider Resolution Setting Public Hearing for City Hall Plans and Specifications – Crowner moved, second by Lees, to approve a Resolution setting a Public Hearing for the City Hall Plans and Specifications for June 30. Roll call. Ayes: Johnson, Crowner and Lees. Nays: Pilger and Hockett. Motion carried.

Pilger stated he was not in favor of down sizing the project if the intent is to add them later. He said this is not really cuts.

Hockett said the proposed City Hall is still 19,000 square feet and is still too big and expensive.

Mayor Trousil explained the Public Hearing is for the purpose of reviewing the Plans and Specifications. He said this is a necessary step to proceed with the project.

Consider Payment to Snyder & Associates for Mt. Pleasant and Gear Traffic Signal Project – Crowner moved, second by Lees, to approve payment to Snyder and Associates for the Mt. Pleasant and Gear Traffic Signal Project. Voice vote. All ayes. Motion carried.

Consider Donation to Burlington International Games – No action was taken.

Consider Donation to West Burlington Athletic Booster Club – Lees moved, second by Crowner, to approve contributing a pool pass to be used for a door prize at the West Burlington Athletic Booster Club Annual Marvin Crooks Golf Tournament on June 27^th. Voice vote. All ayes. Motion carried.

Consider Acceptance of Fire Department Grant – Administrator Mandsager said the City’s application to the Emergency Preparedness and Response Directorate for FY 03 Assistance to Firefighters Grant Program in the area of Fire Prevention was approved in the amount of $44,550. There is a 10% local share. Mandsager said the grant will provide a Fire Safety House with severe weather training system, a computer, software, TV/VCR, and a vehicle to pull the trailer.

Hockett moved, second by Pilger, to approve accepting the Grant from the Federal Emergency Management Agency in the amount of $44,550. Voice vote. All ayes. Motion carried.

Consider Resolution Waiving Preliminary and Approving Final Plat for Flint Bottom Raceway Subdivision – Crowner moved, second by Hockett, to approve a Resolution waiving the Preliminary and approving the Final Plat for the Flint Bottom Raceway Subdivision. This is a Subdivision that lies outside the City Limits, but within our two mile zoning jurisdiction. Roll call. Ayes: Lees, Pilger, Hockett, Crowner and Johnson. Nays: None. Motion carried.

Consider Resolution Setting a Public Hearing to Amend the Zoning Code Concerning Street and Sidewalk Requirements – Crowner moved, second by Pilger, to approve setting a Public Hearing on July 14, to consider an Ordinance amending the Zoning Code concerning Street and Sidewalk Requirements. Roll call. Ayes: Lees, Crowner, Johnson, Hockett and Pilger. Nays: None. Motion carried.

OLD BUSINESS:

Consider Audio Visual Components for New City Hall with KJWW – Russ Meier with KJWW reviewed the technology engineering services his company will provide for the New City Hall. That will include phone, fax, computers, CCTV camera, microphone and security.

Consider Payment to Keller & Sons for Concession Stand – Lees moved, second by Pilger, to approve payment in the amount of $6,364.32 as final payment for the concession stand. Voice vote. All ayes. Motion carried.

MAYOR’S INQUIRIES:

ADJOURN – There being no further business, the meeting adjourned at 7:17 p.m. upon motion by Lees, and second by Johnson. Voice Vote: All Ayes. Motion carried.

Approved Terrie L. Simonson, City Clerk

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