Regular Council Meeting April 28, 2003 – 5:30 P.M.
The West Burlington City Council met in Regular Session at 118 W. Wheeler Street with Mayor Trousil presiding. Council Members Johnson, Hockett, Pilger, Lees and Crowner were present. City Administrator Mandsager, Public Works Director Fry, Fire Chief Astfalk and Sergeant Newberry were also present. Mayor Trousil said he wanted to move ‘Consider Approval of Highway 34 Transfer of Jurisdiction’ from Old Business to after the Public Hearings’. Lees moved, second by Crowner, to approve the Agenda as amended. Voice vote. All ayes. Motion carried.Lees moved, second by Pilger, to approve the Consent Agenda as presented. Voice vote. All Ayes. Motion carried.
A. Minutes of Regular Council Meeting – April 14, 2003
B. Liquor License and Sunday Sales Permit for Diamond Dave’s Taco - Renewal
C. Payment to Cray, Goddard, Miller & Taylor, L.L.P. $2,331.45
D. Payment of Claims as Presented
PUBLIC HEARING - Street Projects
Proposed Plans and Specifications, Form of Contract, Estimated Costs and the Taking of Bids for the 2003 Street Resurfacing Improvements in the City of West Burlington – Mayor Trousil opened the Public Hearing on the 2003 Street Resurfacing Improvements. He said the project consists of resurfacing 20 blocks at various locations. The estimated cost for the improvements is $322,592.00. There were no comments from those present nor had the Clerk received any written comments. The Public Hearing was closed.
Mayor Trousil said the Notice to Bidders contained two conflicting sentences regarding sales tax. One said sales taxes will not be paid on materials purchased for this project and one said sales taxes shall be paid on materials purchased for this project. Because of this both bidders were contacted to determine if they had included sales taxes in their bid. Both bidders, Shipley and Meller, said they had included sales taxes in their bids.
Consider a Resolution Approving Plans and Specifications, Form of Contract, and Estimated Costs for the 2003 Street Resurfacing Improvements – Crowner moved, second by Lees, to approve a Resolution approving plans and specifications, form of contract and estimated costs for the 2003 Street Resurfacing Improvements. Roll call. Ayes: Hockett, Lees, Crowner, Pilger and Johnson. Nays: None. Motion carried.
Mayor Trousil opened the bids for the 2003 Street Resurfacing Improvements. The following bids were received: Meller Excavating & Asphalt Inc. bid $337,612.80.
Shipley Contracting Corp. bid $339,398.65
Don Jordison, French-Reneker Engineer, took the bids to review before making a recommendation for awarding a contract.
PUBLIC HEARING – Proposed Plans and Specifications, Form of Contract, Estimated Costs and the Taking of Bids for the Glasgow and Longmeadow Paving Improvements in the City of West Burlington
Mayor Trousil opened the Public Hearing on the Glasgow and Longmeadow Paving Improvements. He said the project consists of construction of new pavement on East Glasgow Street from Broadway Street to Winter Street and Longmeadow Avenue from Swan Street to Van Weiss. The estimated cost for the project is $417,544.00. There were no comments from those present nor had the Clerk received any written comments. The Public Hearing was closed.
Consider a Resolution Approving Plans and Specifications, Form of Contract, Estimated Costs for the Glasgow and Longmeadow Paving Improvements – Lees moved, second by Crowner, to approve a Resolution approving plans and specifications, form of contract and estimated costs for the Glasgow and Longmeadow Paving Improvements. Roll call. Ayes: Hockett, Crowner, Johnson, Pilger and Lees.
Mayor Trousil opened the bids for the Glasgow and Longmeadow Paving Improvements. The following bids were received: Shipley Contracting bid $301,883.78
M. J. Daly Construction Co. Inc. bid $341,274.00
Mike Nelson Concrete Paving Co. bid $352,121.40
Don Jordison, French-Reneker Engineer, took the bids to review before making a recommendation for awarding a contract.
CITIZEN’S INQUIRIES: There were none.
COMMITTEE REPORTS:
PUBLIC SAFETY – Mayor Trousil said the Police Chief interviews were held on Saturday. He said the position was offered to one candidate who wanted until Friday to make his decision to accept.
FINANCE – Administrator Mandsager said action taken by the Legislature last week will cost the City approximately $66,000. The Legislature voted to eliminate personal property replacement tax and bank franchise tax. He said he will discuss this with staff tomorrow to determine how to make cuts.
STREETS – Public Works Director Fry said the first half of Spring Clean-Up was completed today. The west end of town will be done on May 5.
SANITATION – Public Works Director Fry said he checked prices for a leaf vacuum as requested by the Council. He said the cost is $24,500. The personnel cost to operate the leaf pick-up program is difficult to determine because it depends on how many residences participate. The Council agreed this is a topic that needs to be considered further.
UTILITIES – Administrator Mandsager said Alliant will be replacing power poles east of South Gear. West of Gear the poles will be moved to the north side of the street.
NEW BUSINESS:
Consider a Resolution Awarding Contract for 2003 Street Resurfacing Improvements – Lees moved, second by Pilger, to award the contract for the 2003 Street Resurfacing Improvements to the low bidder Meller Excavating, Fr. Madison, in the amount of $337,612.80. Roll call. Ayes: Lees, Pilger, Hockett, Johnson and Crowner. Nays: None. Motion carried.
Consider a Resolution Awarding Contract for Glasgow and Longmeadow Paving Improvements – Lees moved, second by Pilger, to award the contract for the Glasgow and Longmeadow Paving Improvements to the low bidder Shipley Contracting, Burlington, in the amount of $301,883.78. Roll call. Ayes: Pilger, Hockett, Johnson, Crowner and Lees. Nays: None. Motion carried.
Consider Ordinance on First Reading Amending The Municipal Code Concerning Stop or Yield Required
Mayor Trousil said part of the proposed Ordinance concerns the City’s acceptance of the Shottenkirk Projects which include the transfer of property knows as Huston Street and Layne Drive. Section 1 of the Ordinance addresses Huston Street as a through street through the Shottenkirk Development. Section 2 addresses the four-way stop at the Intersection of Huston Street and Layne Drive.
Section 3 of the Ordinance addresses yield requirements on Wheeler Street at Summer and Spring Streets. Mayor Trousil said since Wheeler Street was improved last year traffic speed has increased and he has received requests from residents.
Lees moved, second by Crowner, to approve the first reading of an ordinance amending the Municipal Code concerning stop or yield required. Roll call. Ayes: Lees, Crowner, Johnson, Hockett and Pilger. Nays: None. Motion carried.
Consider Revising the Cost of Swimming Lessons – Hockett moved, second by Crowner, to increase the cost of swimming lessons (two weeks – 10 lessons) from $15.00 to $20.00. Voice vote. All ayes except Johnson who voted nay. Motion carried.
Consider Payment to French-Reneker-Associates for Various Projects – Lees moved, second by Pilger, to approve payment in the amount of $14,333.94 to French-Reneker-Associates for various engineering projects. Voice vote. All ayes. Motion carried.
Council Member Crowner commented that he since French-Reneker was at the meeting earlier for the Street Projects, he wished they had stayed for the consideration of this payment. He said it would be good to have them there in case Council Members had questions.
OLD BUSINESS:
Consider Approval of Contract Amendment for Snyder & Associates for Brushtown Road Utility Project – Administrator Mandsager submitted a proposed amendment to the engineering services agreement with Snyder and Associates for the Brushtown Road Project. This contract for services with Snyder is with the City, however, our contract with BNSF requires BNSF to pay for engineering. BNSF has reviewed the requested change and believes the amount is reasonable and has no objection to the requested increase of $9,130.
Lees moved, second by Pilger, to approve a contract amendment for Snyder & Associates for the Brushtown Road Utility Project. Voice vote. All ayes. Motion carried.
Consider Ordinance Establishing Load Limits on Certain Streets – Third Reading – Mayor Trousil explained the proposed Ordinance was drafted to designate a truck route through town. Our current code designates multiple streets as truck routes with 7-ton limits. The proposed ordinance limits a vehicle whose gross weight is greater than seven tons on any street in the City unless it is designated as a truck route. The designated truck routes shall consist of the following streets or parts of streets: Agency Road, Mt. Pleasant Street, Gear Avenue, Division Street (from Gear Avenue to the City Limits), Washington Road (from State Highway 406) and Beaverdale Road (from State Highway 406).
Lees moved, second by Pilger, to approve the third reading of an ordinance establishing loan limits on certain streets as proposed with the exception of West Burlington Avenue and State Highway 406. Roll call. Ayes: Hockett, Crowner, Lees, Pilger and Johnson. Nays: None. Motion carried.
Consider Iowa Department of Transportation Transfer Agreement – Larry Jackson with the Iowa Department of Transportation was present at the meeting to discuss the contract concerning the Highway 34 transfer of jurisdiction. The Council agreed it was in the City’s best interest to proceed with the agreement that states the City will accept jurisdiction of the street upon completion of Hwy 34 and completion of the resurfacing work identified with the assistance of French-Reneker. Administrator Mandsager said he did not see a need for a timetable for completion of the resurfacing project, because the state is responsible for the maintenance of the road and any problems that occur between now and the resurfacing.
Mayor Trousil told Mr. Jackson the new City sign at the west end of town will be no good after the new road opens. He wanted the State to agree to place the sign on the new road in the right-of-way. Mr. Jackson said the State does not allow signs other than State signs in the right-of-way. Mayor Trousil said he thought in light of the forced transfer the State should make a concession. Mr. Jackson said this is not allowed however he will check with someone else with the State.
Council Member Crowner said he would like to see Section D.1. state ‘repairs listed in Section 1.C.1 and 1.C.7 will be made after the opening to traffic of Relocated U.S. 34.’
Crowner moved, second by Hockett, to approve the contract with the Iowa Department of Transportation for the transfer of approximately 1.54 miles to the west terminus of former Iowa 935 (old U.S. 34) that was transferred from the State to the City on February 1, 1981. Roll call. Ayes: Hockett, Johnson, Pilger, Crowner and Lees. Nays: None. Motion carried.
PROCLAMATION: School Board Recognition Week
– Mayor Trousil proclaimed May 11 – 17, 2003 as School Board Recognition Week.MAYOR’S INQUIRIES: There were none.
ADJOURN – There being no further business, the meeting adjourned at 7:34 p.m. upon motion by Lees, and second by Pilger. Voice Vote: All Ayes. Motion carried.
Approved Terrie L. Simonson, City Clerk