Regular Council Meeting February 25, 2002 – 5:30 P.M. The West Burlington City Council met in Regular Session at 118 W. Wheeler Street with Mayor Trousil presiding. Council Members Johnson, Lees, Crowner, Hockett and Pilger were present. City Administrator Mandsager, Public Works Director Fry, Fire Chief Astfalk and Police Chief Walters were also present. Lees moved, second by Pilger, to approve the Agenda as presented. Voice vote. All ayes. Motion carried.

Lees moved, second by Pilger, to approve the Consent Agenda as presented. Voice vote. All ayes. Motion carried.

A.  Minutes Regular Council Meeting February 11, 2002

B.  Approve Taxicab License for ABC Cab Company

C.  Approve Selling 100-Volt Wire Welder at Auction Barn

D.  Approve Donation of Clay for Walton Lake

E.  Approve Resignation of Scott Goff from Police Reserve

F.  Approve Payment to Quad City Water Treatment - Wastewater Analysis - $1,105.00

G.  Approve Payment to Municipal Supply, Inc. - $1,126.50

H.  Approve Permit to Use Right-of-Way for Qwest

I.  Approve Payment of Claims as Presented

PUBLIC HEARING: Budget for Fiscal Year 2003 – Mayor Trousil opened the Public Hearing on the Proposed Budget for Fiscal Year 2003. He said the Budget reflects a decrease of $0.50 in the levy for 2003. The total levy is $10.22 which is comprised of $8.10 for the General Fund; $1.22 for Debt Service; $0.09 for Insurance and $0.81 for Employee Benefits. The Water and Sewer rates will remain the same as will the garbage fee.

The total proposed budget is $5,625,035 and includes $901,208 for Debt Service payment and $1,792,105 in Capital Projects. The Operating Budget is $2,931,722.

Consider Resolution Adopting the Annual Budget for Fiscal Year Ending June 30, 2003 – Hockett moved, second by Johnson, to approve a Resolution adopting the Annual Budget for Fiscal Year ending June 30, 2003. Roll call. Ayes: Lees, Hockett, Johnson, Pilger and Crowner. Nays: None. Motion carried.

CITIZEN’S INQUIRIES: - None.

COMMITTEE REPORTS:

PUBLIC SAFETY – Police Chief Walters said Police Officer Leasch was involved in a car accident on Friday. No one was injured but there was approximately $5,000 damage to the other car and $3,000 to the City’s 2001 Chevrolet Impala. Officer Leasch received a citation for the accident.

FINANCE – Administrator Mandsager reported Alliant Energy contacted him this week to inform him the City has been awarded a $1,000 grant for use in Community Park.

STREETS – There was nothing to report.

SANITATION – The Council agreed to conduct Spring Clean-Up on April 22 and 29.

UTILITIES – Water Meter Replacement Update – Kelly Fry, Utility Billing Clerk, explained in a memo that 390 of 1,079 water meters have been installed. She said we are half way through the anticipated three year program. In the first year of the program we were under budget by approximately $25,000 because the meters were on backorder. The price quoted for the meters is only good for three years. She said if installations go well she will suggest exceeding this year’s budget of $81,000.

NEW BUSINESS:

Consider Engineering Services Agreement with Shive-Hattery for Corridor Transportation Plan for Gear Avenue – Administrator Mandsager presented the Engineering Services Agreement with Shive-Hattery for the Corridor Transportation Plan for Gear Avenue. The Project includes the development of a corridor transportation plan for improvements on Gear Avenue in the vicinity of Mt. Pleasant Street. The project involves the development and evaluation of alternatives prior to preparation of a transportation plan that will address the safety and operational issues related to the offset tee for the north and south legs of the Mt. Pleasant Street intersection. The cost to perform the service is a lump sum fee of $25,000.

Council Members Johnson and Crowner said they felt the cost was a little steep. Johnson said he is unsure about how many meetings the agreement entails. Administrator Mandsager said he understood there would be six meetings; three for the Advisory Committee plus three for public information and Council presentations. He will confirm this with Bill Cary. Johnson said the study probably needs to be done although we are going to get the same information we already have. He said hopefully something useful or new comes out of it.

Lees moved, second by Pilger, to approve an Engineering Services Agreement with Shive-Hattery for the Corridor Transportation Plan for Gear Avenue at a cost of $25,000. Voice vote. All ayes. Motion carried.

Consider Engineering Services Agreement with French-Reneker for Wheeler Street Grading and Paving – Swan Street to Winter – Administrator Mandsager presented an engineering services agreement for the grading and paving of Wheeler Street from Swan to Winter. He said at present we have projects for Wheeler Street (Winter to West Burlington Avenue) and Winter Street (Mt. Pleasant to Huston). He said French-Reneker proposes to add this street improvement to the others. The engineering budget is $20,400 and construction is estimated to be $101,625.

Hockett moved, second by Lees, to approve the Engineering Services Agreement for paving Wheeler Street from Swan to Winter. Voice vote. All ayes. Motion carried.

Consider Payment to French-Reneker for Various Engineering Projects - $11,631.62 – Hockett moved, second by Lees, to approve payment in the amount of $11,631.62 to French-Reneker for three street projects. The first invoice is in the amount of $1,322.20 for the Winter and Wheeler Resurfacing Project. The second invoice is in the amount of $428.49 for the Pennington and Leffler Street Project. And the Third invoice is in the amount of $9,880.93 for the final design of the Glasgow Storm and Street Reconstruction Project. Voice vote. All ayes. Motion carried.

Consider Participating in the Revolving Loan Fund for Southeast Iowa Regional Planning – Mayor Trousil said at one of the Budget Meetings Brian Tapp with Southeast Iowa Regional Planning Commission explained to the Council the Revolving Loan Fund that Regional Planning is putting together for economic development purposes in West Burlington and the surrounding region. He said they are seeking $15,000 from West Burlington which will be payable in the Fiscal Year 2003 Budget.

Crowner moved, second by Pilger, to participate in the Revolving Loan Fund being developed by SEIRPC for economic development purposes. The City will contribute $15,000 from Local Option Sales Tax. Voice vote. All ayes, except Hockett and Johnson who voted nay. Motion carried. Hockett said he has a fundamental problem with the City acting as a bank when we have banks in town.

OLD BUSINESS:

Consider Ordinance Amending Municipal Code Chapter 73 Concerning Penalty for Speed Violations – Lees moved, second by Hockett, to approve the second reading of an ordinance amending Chapter 73 of the Municipal Code concerning penalty for speed violations. Police Chief Walters said the West Burlington Police Department is issuing citations via computers in the squad cars and they are unable to use the City code for those citations because it lacks a penalty section that corresponds to the State of Iowa system. Walters said with the adoption of this Ordinance the City will receive revenue from speed violations instead of the State. Roll call. Ayes: Crowner, Hockett, Pilger, Lees and Johnson. Nays: None. Motion carried.

Consider Waiving the Third Reading of an Ordinance – Lees moved, second by Johnson, to approve waiving the third reading of an Ordinance concerning penalty for speed violations. Roll call. Ayes: Hockett, Pilger, Lees, Crowner and Johnson. Nays: None. Motion carried.

CITIZEN’S INQUIRIES: Mrs. Willie Scott, North Gear Avenue, told the Council she had observed workers, possibly surveyor’s, on Brushtown Lane next to her property and wondered what they were doing. Council Member Johnson said they were probably taking boring samples for the water and sewer project being considered for the area. Mrs. Scott said she would like to be on the mailing list to receive any correspondence concerning any aspect of the project. She also said she would like to know when the agreement with the railroad will be on the agenda.

ADJOURN: There being no further business, the meeting adjourned at 6:16 p.m. upon motion by Lees and second by Hockett. Voice Vote: All Ayes. Motion carried.

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Approved Terrie L. Simonson, City Clerk

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