Regular Council Meeting July 24, 2001 – 7:00 P.M. The West Burlington City Council met in Regular Session at 122 Broadway Street with Mayor Trousil presiding. Council Members Crowner, Pilger, Hockett, Lees, and Johnson were present. City Administrator Gregg Mandsager, Police Chief Walters, Fire Chief Astfalk Building Inspector Hoy and Public Works Director Fry were also present. Mayor Trousil amended the Agenda by: Removing the Public Hearing to Consider Development Agreements with Shottenkirk and Authorization of Tax Increment Payments and Added Set Public Hearing for August 14 to Consider the Shottenkirk and Tax Increment Payments. Lees moved, second by Pilger, to approve the Agenda as amended. Voice vote. All ayes. Motion carried.

    Lees moved, second by Pilger, to approve the Consent Agenda as follows. Voice vote. All ayes. Motion carried.

    A.  Minutes Regular Council Meeting July 10, 2001

    B.  Financial Report for June 2001

    C.  Training for Police Department

    D. Training for Police Officer Shaun Ryan

    E.  Training for City Administrator and City Clerk

    F.  Payment of Claims as Presented

    PUBLIC HEARING: Consider Development Agreements with Shottenkirk and Authorization of Tax Increment Payments - This item was removed from this Agenda and placed on the Agenda for August 14.

    1. Commercial Agreement

    2. Residential Agreement

     

    CONSIDER ACCEPTING HOUSING NEEDS ASSESSMENT - Hockett moved, second by Pilger, to approve a Resolution accepting the Housing Needs Assessment prepared by the Southeast Iowa Regional Planning Commission. Roll call. Ayes: Hockett, Johnson, Crowner, Lees and Pilger. Nays: None. Motion carried. Dan Eberhardt told the Council when new census data is received he will update the Assessment free of charge.

    CITIZEN’S INQUIRIES: Warren Carter, 1515 West Mt. Pleasant Street, told the Council he is concerned about the Shottenkirk Project taking place adjacent to his property. He said he has seen construction trucks crossing his property and he wants to be kept apprised of their project.

    COMMITTEE REPORTS:

    FINANCE – Administrator Mandsager said he is preparing a REAP Application for Community Park Improvements.

    Administrator Mandsager said he met with Dave Metzger today to begin preliminary review for designing the New City Hall. He asked the Council if they wanted to tour other City Halls with Mr. Metzger and City Staff and if so what dates would work best for them. The Council Members agreed August 20th would be a good date to plan for. Mandsager said he will make the necessary arrangements.

    Administrator Mandsager also said he will set up a meeting with John Danielson for September 11, at 6:00 p.m. before the Regular Council Meeting.

    STREETS – There was nothing to report.

     

    SANITATION – There was nothing to report.

    UTILITIES – Administrator Mandsager said the Water Department is having difficulty getting the new water meters. He said Brad Cutler with Invensys reported the 5/8" meters they bid in June of 2000 are not available by the manufacturer. He said he could supply a different type of meter that would read in 100 gallon increments instead of the 10 gallon increments they promised. He apologized for the inconvenience and stated his company would assist with the installation of the meters since the City will be behind schedule by the time the meters are available. The City Administrator told Mr. Cutler the City wanted the 5/8" meters they originally planned. Mr. Mandsager also said the City will get something in writing from Mr. Cutler stating the City will get the meters for the price Invensys originally bid. Mr. Mandsager said he will keep the Council advised of the status of the meter project.

    PUBLIC SAFETY – Police Chief Walters said the 2001 Police Squad he had ordered earlier is no longer available. He will have to re-bid the squad.

    Council Member asked the Building Inspector when the restaurant, Stackers, will be cleaned up. Stackers is the establishment that was damaged by fire a couple months ago. Building Inspector Hoy said he is working with them to get it cleaned up and possibly rebuilt.

    NEW BUSINESS:

    Consider Engineering Services Agreement with Shive-Hattery for Traffic Signal Project at Intersection of Gear Avenue and Mt. Pleasant Street – Hockett moved, second by Pilger, to approve the Engineering Services Agreement with Shive-Hattery for Traffic Signal Project at the Intersection of Gear Avenue and Mt. Pleasant Street. Council Member Johnson said he would like to pursue the idea of putting a slip lane on the northeast corner of the lot directly north of the water tower. He said this would eliminate the need to install traffic signals as discussed at the last Council Meeting. And it would solve the semi/Raiders problem. Council Member Pilger said he is not in favor of making a special provision for only one user. Council Member Hockett said purchasing that corner of property would add significantly to the cost of the project. Johnson said the City was awarded a State Grant in the amount of $105,000 for the installation of six traffic signals at that intersection. He said according to the State Contract the City could not make changes to the intersection for ten years without their permission. He said he wanted to look the other alternative before making any commitments. Lees said she would not have a problem looking at alternatives. Crowner said he believes the best solution for the intersection is to realign it. Roll call: Ayes: Pilger. Nays: Lees, Johnson, Crowner and Hockett. Motion failed.

    After considerably more discussion Lees moved, second by Hockett, to approve the Engineering Services Agreement with Shive-Hattery for the Traffic Signal Project at the Intersection of Gear Avenue and Mt. Pleasant Street and to authorize Shive-Hattery to look at the prospect of a slip lane to the south on the northeast corner of the lot directly north of the water tower. Roll call. Ayes: Lees and Hockett. Nays: Johnson, Crowner and Pilger. Motion denied.

     

    Consider Change Order #6, Final Quantities and Liquidated Damages for Gear Avenue Widening and Signalization – Division 2 – Crowner moved, second by Pilger, to approve Change Order #6, Final Quantities and Liquidated Damages for Gear Avenue Widening and Signalization – Division 2. The Change deducts Liquidated Damages from contract amount, 19 days @ $600 per day ($11,400) and changes the contract quantities to match constructed quantities resulting in a deduct of $11,980.53. Voice vote. All ayes. Motion carried.

    Consider Specifications for Dump Truck for Public Works –Crowner moved, second by Johnson, to approve the specifications for a new dump truck. Voice vote. All ayes. Motion carried.

    Consider Purchase of Pickup Truck for Public Works – Public Works Director Fry obtained prices for the new pickup truck budgeted for Public Works this year. He received quotes from Deery Brothers, Shottenkirk and Deery Dodge. The lowest price was from Deery Dodge for $15,478 for a 2001. Fry recommended purchasing this truck because it is on the lot and available immediately.

    Pilger moved, second by Crowner, to buy a 2002 Pickup truck from Deery Brothers for $15,557.18. This vehicle will have to be ordered and will take approximately 6-8 weeks to arrive. Voice vote. All aye except Lees who voted nay.

    Consider Purchase of Composite Sampler for Sewer Department – Crowner moved, second by Pilger, to purchase a composite sampler from Quality Control Equipment Company for $2,550. This is a budgeted item and is used for drawing samples for daily testing. Voice vote. All ayes. Motion carried.

    Consider Replacement of Starters in the West Lift Station – Hockett moved, second by Pilger, to hire Norm’s Koestner Electric to replace two starters in the west lift station for $6,183.09. Koestner’s was the low bid. Voice vote. All ayes. Motion carried.

    Consider Preliminary Plat for Dewey Byar Subdivision – Planning & Zoning Secretary Fry reported The Commission reviewed the Preliminary Plat and found everything to be in compliance with the subdivision code, with the exception of Lot #2. The Commission stipulated that Lot #2 shall be joined with Lot #9 in Flint Valley Estates and cannot be sold as an individual residential lot. Lot #2 on the Byar Subdivision plat is going to be sold to John Mercer who owns Lot #9 in Flint Valley Estates. He is purchasing Lot #2 of Byar Subdivision to connect with his lot. The Des Moines County Zoning Commission also approved this Preliminary Plat with the same stipulation.

    Hockett moved, second by Pilger, to approve the Preliminary Plat for Dewey Byar Subdivision which is located within the City’s Two-Mile Limit. Roll Call. Ayes: Lees, Crowner, Hockett, Pilger and Johnson. Nays: None. Motion carried.

    Consider Setting Public Hearing for August 14 to Consider the Shottenkirk and Tax Increment Payments

    City Administrator Mandsager said the Public Hearing scheduled for this evening was cancelled because the agreements were not ready for distribution to Council in time for them to review. He suggested setting another Public Hearing for August 14. He said he was meeting with Shottenkirk representatives in Ft. Madison to work out the details of the agreements.

    Lees moved, second by Pilger, to set a Public Hearing for August 14 to Consider the Shottenkirk Development Agreements and Tax Increment Payments. Roll call. Ayes: Lees, Johnson, Crowner and Pilger. Nays: Hockett. Motion carried.

    OLD BUSINESS:

    Consider Agreement to use Traffic Safety Improvement Program Funds for Traffic Signals at Intersections of Gear Avenue and Mt. Pleasant Street – Pilger moved, second by Hockett, to table the consideration of Agreements to use Traffic Safety Improvement Program Funds for Traffic Signals at Intersections of Gear Avenue and Mt. Pleasant Street. Voice vote. All ayes. Motion carried.

    CITIZEN’S INQUIRIES: There were none.

    ADJOURN – There being no further business, the meeting was adjourned at 9:35 P.M. upon motion by Lees and second by Pilger. Voice Vote. All ayes. Motion Carried.

     

     

     

    ______________________________ ______________________________

    Approved Terrie L. Simonson, City Clerk

    Back to Minutes