Regular Council Meeting July 11

Regular Council Meeting July 11, 2000 - 7:00 P.M. The West Burlington City Council met in Regular Session at 122 Broadway Street with Mayor Trousil presiding. Council Members Lees, Hockett, Pilger, Johnson and Crowner were present. City Accountant Sattler, Police Chief Walters, Fire Chief Astfalk and Randy Fry were present. Lees moved, second by Pilger, to approve the Agenda as presented. Voice vote. All ayes. Motion carried.

Lees moved, second by Pilger, to approve the following Consent Agenda items. Voice vote. All ayes.

Approve Minutes Regular Council Meeting June 27, 2000
Approve Financial Report for June
Approve Removing Jeff Martindale as member of Fire Department
Approve Appointment of Jason Wagoner as Captain – Fire Department
Approve Payment to Wunderlich Inc. for Watermain - $12,695.20
Approve Payment to Hemmen Moving & Storage – $3,042.60 - Gregg Mandsager
Approve Payment to Cessford Construction - $1,030.46
Approve Payment to Burlington Waterworks - $11,886.38
Approve Payment to Iowa Association of Municipal Utilities – SASSO - $12,850
Approve Purchase of Resistant Vests for Police Department - $2,199.80 plus shipping
Approve Purchase of Welder for Public Works - $2,198.52
Approve Payment to Shive-Hattery for Master Stormwater Plan - $13,013.20
Approve Payment to Shive-Hattery for Engineering Services - $8,265.45
Approve Permit to J & M Displays for Fireworks Display
Approve Payment to Harman Graphics for Street Signs - $5,954
Approve Payment of Claims as Presented

BID OPENING FOR PLEASANT MEADOW SUBDIV. LOTS - AWARD TO HIGHEST BIDDER

CITIZEN’S INQUIRIES:

NEW BUSINESS:

Consider Appointment of Director of Public Works – Administrator Mandsager reported after conducting interviews for the position of Public Works Director he recommended the appointment of Randall Fry. He said Fry has been with the city for 18+ years and he believes he is the best candidate for the position. Mandsager recommended the starting salary be $37,000.

Hockett moved, second by Johnson, to approve the appointment of Randy Fry as Public Works Director at a salary of $37,000. Voice vote. All ayes. Motion carried.

Consider Appointment of Full-Time Position in Public Works – Administrator Mandsager reported during the budget preparation for FY 2000/2001, the City Council budgeted for the addition of one new public works position. He said after reviewing multiple applicants and interviewing the top few candidates he recommends the appointment of Troy Cline to the full-time position. He said Cline has been working for the City part-time for the past two summers.

Johnson moved, second by Crowner, to approve hiring Troy Cline to the newly created full time position in Public Works. Voice vote. All ayes. Motion carried. The position starts at $14.84 with union benefits.

Consider Purchase of Intakes and Manholes for Public Works – Administrator Mandsager explained Public Works intends to purchase 5 intakes and 5 manholes for projects to be completed this summer and to have two additional on hand. Bids were collected from three vendors. Mandsager recommended purchasing from the low bidder.

Johnson moved, second by Pilger, to purchase 5 intakes and 5 manholes from US Filter for a total price of $2,250. Voice vote. All ayes. Motion carried.

Consider Industrial Property Tax Exemption Request – City Clerk Simonson explained the City received a letter from Rodney Wittkamp requesting the City Council consider the approval of the Industrial Tax Exemption for the construction of a 20,000 sq. ft. spec warehouse. She said according to Section 8.07 of the City Code if the City Council resolves to consider this proposal, a Public Hearing must to be held. After the hearing the Council may give approval of the exemption by Ordinance.

Mr. Wittkamp attended the meeting and told the Council he actually intends to construct a warehouse at 2510 W. Mt. Pleasant Street as well as a 30,000 sq. ft. warehouse at his property located at the Southeast Corner of intersection US 34 and 406.

Hockett moved, second by Lees, to hold a Public Hearing on July 25 beginning at 7:00 to consider an Industrial Property Tax Exemption Request from Rodney Wittkamp. Roll call. Ayes: Lees, Crowner, Hockett, Johnson and Pilger. Nays: None. Motion carried.

Consider Payment to Shipley Contracting for Van Weiss & Washington Road Project – Lees moved, second by Pilger, to approve payment in the amount of $32,530.28 to Shipley Contracting for work completed on the Van Weiss & Washington Road Street Improvements. Voice vote. All ayes. Motion carried.

Consider Purchase of Backhoe – Administrator Mandsager explained the City budgeted $45,000 to purchase a new backhoe this fiscal year, $15,000 respectively from Water, Sewer and Streets. The current backhoe is 6 years old and currently in good working order. He explained Capital items such as this backhoe have been placed on roughly a five-year replacement schedule.

Former Public Works Director Christy obtained bids from four vendors. Mandsager said after discussing the bids with Christy, Mike Brissey, and Mayor Trousil he recommended purchasing the Case 590 SL series 2 for $41,000 from Mid-land Equipment. He said this was not the low bid. There are two main reasons for expending an extra $2,297. First the Caterpillar and John Deere are both smaller machines compared to the Case and secondly, the Case has 100 horsepower versus 86 for the Caterpillar (90 John Deere). This additional size and horsepower are significant factors for the operators of the equipment.

After discussion Lees moved, second by Pilger, to approve the purchase of a Case 590 SL series 2 from Mid-Land Equipment in the amount of $41,000. Voice vote. All ayes. Motion carried.

OLD BUSINESS:

Consider Cellular Phone Plans –City Accountant Leslie Sattler explained Photovisions, a representative of U.S. Cellular, offered the City a cell phone promotion that includes free phones providing they are lower priced phones; vibrating batteries for these phones at $20.00 each and case and car cords for $10.00 each. Sattler said Police Chief Walters, Police Sergeant Newberry, Fire Chief Astfalk and City Administrator Mandsager have Star Tec Motorola phones that cost $169.95 each.

The cost of purchasing new digital equipment from Photovisions would be $759.80; and the cost for U.S. Cellular Service would be $280 per month. Crowner moved, second by Pilger, to purchase the new Cellular Phone Plan from U.S. Photovisions. Voice vote. All ayes. Motion carried.

Consider Second Reading of Ordinance Rezoning Property Located at 4117 W. Mt. Pleasant Street from I-1 (Limited Industrial) to I-2 (General Industrial) District - Hockett moved, second by Pilger, to approve the second reading of an Ordinance rezoning property located at 4117 W. Mt. Pleasant Street from I-1 (Limited Industrial) to I02 (General Industrial) District. Roll call. Ayes: Lees, Hockett, Crowner, Pilger and Johnson. Nays: None. Motion carried.

Lees moved, second by Pilger, to waive the third reading of an ordinance amending the Official Zoning Map of the City of West Burlington by rezoning property located at 4117 W. Mt. Pleasant Street from an I-1 (Limited Industrial) district to I-2 (General Industrial) district. Roll call: Ayes: Johnson, Pilger, Crowner, Hockett and Lees. Nays: None. Motion carried.

Consider Second Reading of Ordinance Concerning Simple Misdemeanors - Lees moved, second by Pilger, to approve the second reading of an Ordinance amending Section 1.10 of the Municipal Code concerning Standard penalties for simple misdemeanors. Roll call. Ayes: Lees, Hockett, Johnson, Pilger and Crowner. Nays: None. Motion carried.

Lees moved, second by Crowner, to approve a resolution waiving the third reading of an ordinance amending Section 1.10 of the Municipal Code concerning Standard penalties for simple misdemeanors. Roll call. Ayes: Lees, Hockett, Pilger, Johnson and Crowner. Nays: None. Motion carried.

COMMITTEE REPORTS:

UTILITIES – There was nothing to report.

PUBLIC SAFETY – There was nothing to report.

FINANCE – Administrator Mandsager presented a proposal from Mike Stineman that included two shelters houses for Longmeadow Park. One large shelter, steel hip roof 24 x 44 from Cedar Forest Products Co. for $15,790 plus $528 shipping; and one small shelter, 28’ steel hex from Cedar Forest Products Co. for $8,760 plus $528 shipping.

Lees moved, second by Pilger, to approve the purchase of the shelters from Cedar Forest Products Co. for a cost of $24,550 plus $1,056 shipping. Voice vote. All ayes. Motion carried.

STREETS – Administrator Mandsager said Public Works is putting in sidewalks on Longmeadow. Some questions concerning location of the sidewalks have arisen. Longmeadow Street is seal coat with no curb and gutter and the sidewalk is being installed close to the street. He plans to walk the remainder of streets that are scheduled for sidewalk replacement, discuss the plan with the Public Works Director and make recommendations. He said sidewalks should be placed behind utility poles where possible.

SANITATION – Administrator Mandsager said he had spoken with the Department of Natural Resources concerning the required Grade 3 for the City’s new Wastewater Treatment Plant. He said the DNR would grant the City a one-year extension for having a Grade 3 operator as long as we have an operator with Grade 2.

ADJOURN – There being no further business the meeting adjourned at 7:47 p.m. upon motion by Lees and second by Crowner. Voice vote. All aye. Motion carried.

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Approved Terrie L. Simonson, City Clerk

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