Regular
Council Meeting January 11, 2000 - 7:00 P.M. The West Burlington City Council
met in Regular Session at 122 Broadway Street with Mayor Trousil
presiding. Council Members Lees,
Hockett, Pilger, Johnson and Crowner were present. City Administrator Plyman, Public
Works Director Christy and Fire Chief Astfalk were also present. Police Chief Walters arrived at
8:15. Hockett moved, second by
Pilger, to approve the Agenda as presented. Voice vote. All aye. Motion carried.
Lees moved, second by
Johnson, to approve the following Consent Agenda items: All aye. Motion carried.
Minutes Regular Council Meeting
December 28, 1999
Financial Report for
December
Payment to Iowa Prison Industries for
Replacement Street Signs - $1,323.10
Payment to Burlington Municipal
Waterworks - $11,941.25
Payment to City of Burlington for
County Wide Communications - $2,285.28
Payment to Loeschen & Loeschen -
$1,290.00
Payment of Claims as
Presented
Mayor
Trousil announced there were no bids received.
CITIZEN’S
INQUIRIES: There were none.
NEW
BUSINESS:
Accept Resignation of City
Administrator David Plyman
– Lees moved, second by Pilger, to accept the resignation of City
Administrator David Plyman effective March 4, 2000. Plyman has accepted employment with
the City of Washington, Illinois as its City Administrator. Roll call. Ayes: Crowner, Lees, Pilger, Johnson and
Hockett. Nays: None. Motion carried.
Discuss Hiring Procedure
for City Administrator Position
– The Council discussed the process they thought would be best to fill the
City Administrator position. They
discussed hiring a professional recruiter and decided to meet with several
companies who provide this service.
The City Clerk will schedule two interviews for next Tuesday, January
19, beginning at 7:00 p.m.
Consider Resolution
Setting Public Hearing to Consider Rezoning Certain Properties along Hwy 34
and 406
– Hockett moved, second by Johnson, to hold a Public Hearing on Tuesday,
January 25, at 7:00 p.m. to consider rezoning certain properties along Hwy. 34
and 406 from A-1 to R-1. Roll
call. Ayes: Lees, Pilger, Johnson, Hockett and
Crowner. Roll call. Nays: None. Motion carried.
Consider Resolution
Consenting to Release of Retention Monies for Mt. Pleasant Street Frontage
Rd.
– Mayor Trousil explained in November the Council approved a resolution for
payment on the Mt. Pleasant Street Frontage Road Project. The amount due was $3,663.23 in
addition to the retention of $6,400.83.
The resolution approved the payment and release of retention monies in
the total amount of $3,663.23.
The Council needs to release the retention monies of $6,400.83 in a new
resolution.
Hockett
moved, second by Pilger, to approve a resolution consenting to release of
retention monies for the Mt. Pleasant Street Frontage Road in the amount of
$6,400.83.
Consider Payment to
Shive-Hattery for Engineering Services $13,982.70
– Lees moved, second by Hockett, to approve payment of $13,982.70 to
Shive-Hattery for engineering services for the Gear Avenue Project and traffic
engineering and design services.
Voice vote. All aye. Motion carried.
Crowner noted
the Gear Avenue traffic engineering services had exceeded budget. Bill Cary, a Shive-Hattery engineer,
explained the magnitude of the project was not known initially. The project has taken longer than
originally anticipated and the State has taken longer to review. Normally a change order would occur
for a project, that has exceeded budget but this one did not.
Consider Incentive Bonus
for Seventeen Firefighters – Lees moved, second by Pilger, to approve
payment of an incentive bonus of $588 to 17 firefighters as recommended by
Fire Chief Astfalk and in accordance with the City budget. Voice vote. All aye. Motion
carried.
Consider Incentive Bonus
to Police Reserve Officers –
Lees moved, second by Pilger, to approve payment of $3,600 to 9 reserve police
officers that have met the criteria to receive the bonus. Voice vote. All aye. Motion carried.
Consider a Resolution
Naming the Official Newspapers
– Hockett moved, second by Johnson, to approve a Resolution naming The Des
Moines County News and The Hawkeye as the Official Newspapers of
the City of West Burlington.
Consider Payment to Iowa
Association of Municipal Utilities for SASSO - $12,850
– Lees moved, second by Pilger, to approve payment of $12,850 to the Iowa
Association of Municipal Utilities on behalf of SASSO. Voice vote. All aye. Motion carried.
Consider Waiving
Preliminary and Approving Final Plat for Tenth Addition to Flint Ridge
Business Park
Hockett
moved, second by Lees, to approve a Resolution Waiving the Preliminary and
approving the Final Plat for the Tenth Addition to Flint Ridge Business
Park. Roll call. Ayes: Johnson, Hockett, Crowner, Lees and
Pilger. Nays: None. Motion carried.
Consider Engineering
Services Agreement for Storm Water Study
– Administrator Plyman explained when the City Council conducted a strategic
planning session about two years ago, storm water planning was considered a
priority. This is the first step
in developing a plan to pave seal coat streets.
Plyman
asked Shive-Hattery and French-Reneker to prepare proposals for this work last
spring. Shive-Hattery’s proposal
is the low bid at $15,000. They
agreed to prepare a new stormwater utility map using our new GIS base
map. Further, Shive-Hattery will
be preparing a new GIS zoning map at no additional cost. The firm is agreeing to do this
additional work for free so it can develop a GIS portfolio to attract GIS
clients.
Hockett
moved, second by Lees, to approve an engineering agreement with Shive-Hattery
for preparing a Stormwater Drainage Study at a cost of $15,000. Voice vote. All aye. Motion carried.
Consider Engineering
Services Agreement with French-Reneker for Street
Resurfacing
– Plyman said he asked French-Reneker to submit a proposed engineering
services agreement for the resurfacing of Van Weiss Street, from Broadway to
the Westhighland Subdivision, and N. Washington Road, from the railroad
crossing to the city limits.
He
said the Council postponed the Van Weiss project two years because of the
construction at the schools. The
plans and specifications on this need to be updated to reflect new bid letting
dates. The engineer also has to
prepare the plans for N. Washington Road project.
He
said regarding Washington Road, the engineer John Meyer agrees that
resurfacing the road now should extend the useful life of the pavement another
8-10 years. Some cracking is
occurring on this street and it needs attention. If we wait, we run the risk of losing
the street and needing to reconstruct it at a substantially higher cost.
Lees
moved, second by Hockett, to approve engineering services agreement with
French-Reneker in the amount of $5,800 for the 2000 Street Resurfacing
Project. Voice vote. All aye. Motion
carried.
Consider Payment to
Shipley Contracting Corp. for Work Performed on Gear Avenue Street
Project
– Hockett moved, second by Pilger, to approve payment of $130,287.83 to
Shipley Contracting Corp. on Pay Estimate No. 3 for work performed on the 1999
Gear Avenue street improvement project.
Voice vote. All aye. Motion carried.
Consider Appointment of
City Clerk
– Hockett moved, second by Johnson, to reappoint Terrie L. Simonson as City
Clerk/Treasurer. Roll call. Ayes: Crowner, Lees, Pilger, Johnson and
Hockett. Nays: None. Motion carried. Mayor Trousil administered the Oath of
Office to City Clerk Simonson.
OLD
BUSINESS:
Consider Ordinance on
Second Reading Concerning Speed Limit on Agency
– At the last meeting the City Council approved an ordinance on first reading
lowering the speed limit on Agency Street from 45 mph to 35 mph, between
Broadway Street and the IAAP.
After
considerable discussion Lees moved, second by Pilger, to approve an ordinance
on second reading lowering the speed limit from 45 mph to 35 mph, between
Broadway Street and the IAAP.
Roll call. Ayes: Lees and
Pilger. Nays: Johnson, Hockett and Crowner. Motion denied.
Schedule a Town Meeting on
the Proposed Master Plan for City Parks
– City Clerk Simonson will contact the Superintendents Office to establish an
available date to hold a Town Meeting to discuss the master plan for City
Parks.
COMMITTEE
REPORTS:
STREETS –
Bill Cary, Shive-Hattery Engineer, reviewed for the council the schedule for
submission of the plans, bid letting and construction of the Gear Avenue
Widening and Signalization – Division 2 – Traffic Signal Improvements. The plans include three temporary and
permanent traffic signal installations on Gear Avenue, a new controller and
cabinet at the mall entrance, pavement widening and reconstruction at the
south ramp intersection (US 34 and Gear Ave.) and pavement markings on Agency
Road in response to Iowa DOT comments.
The
final plans should be submitted to council with authorization for distribution
to contractors on February 8, 2000 and the bid opening and award of contract
on February 22, 2000. The
construction completion date is August 15, 2000.
SANITATION – Plyman said since he
will be leaving in March, the Council would need to fill his position with the
Solid Waste Commission. He said
Cathy Christy, who lives in West Burlington, is an alternate for Des Moines
County. He said she is willing to
represent the City in his absence, at least until a new City Administrator is
hired. Plyman will discuss the
position with her.
UTILITIES – Plyman said the plans
for the new sewer plant should be ready
PUBLIC
SAFETY – Mayor Trousil said in
September West Burlington Police Officer Angela Bonar filed a written report
with Chief Walters stating incidents in which Deputy John Horton of the Des
Moines County Sheriff’s Office made inappropriate remarks toward her. Chief Walters sent Officer Bonar’s
report to Sheriff Behne and told him he expected immediate action to prevent
such behavior from occurring again.
According to Behne, after
his department conducted their investigation, he suspended Deputy Horton for
three days for Conduct Unbecoming an Officer. Horton has filed an appeal with the
Civil Service Commission. A
hearing has been set for Friday, January 21.
FINANCE – Simonson said the company who supplied the pop machine in the Council Chambers is no longer going to provide the 10 oz. Bottles to stock the machine. The Council agreed to purchase a refrigerator for the Council Chambers.
Mayor Pro Tem: Therese Lees
CITIZEN’S
INQUIRIES - There were
none.
ADJOURN: There being no further business the
meeting adjourned at 9:02 p.m. upon motion by Lees and second by Hockett. Voice vote. All aye. Motion carried.
___
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Approved
Terrie L. Simonson, City Clerk