Regular Council Meeting May 23, 2000 - 7:00 P.M.   The West Burlington City Council met in Regular Session at 122 Broadway Street with Mayor Trousil presiding.  Council Members Lees, Hockett, Pilger, Johnson and Crowner were present.  Police Chief Walters, Fire Chief Astfalk, Building Inspector Hoy, Public Works Director Christy and City Accountant Sattler were also present.   Lees moved, second by Hockett, to approve the Agenda with the addition of Pay Request for Carl A. Nelson as Item #8 under New Business.  Voice cote.  All ayes.  Motion carried.   

Lees moved, second by Johnson, to approve the following Consent Agenda items.  Voice vote.  All aye.

A.       Minutes Regular Council Meeting May 9, 2000

B.        Payment to Beik Engineering $2,385.78

C.        Payment to Northway Well and Pump $11,708.04

D.       Payment to Burlington Municipal Waterworks $12,197.01

E.        Purchase of Two Swimming Pool Diving Boards $3,552.00

F.        Summer Fire School Training for Ten Firemen.

G.       Payment to Chamber of Commerce for Washington D.C. Summit $1,450.00

H.       Payment for Tree Removal for Pleasant Meadow Subdivision  - McCabe Tree Serviced  $655.00

I.          Bond Payments to Bankers Trust  $465,511.25

J.         Payment to Des Moines County Emergency Management Agency $3,549.00

K.       Payment to Ideal Ready Mix $1,111.25

L.      Payment of Claims as Presented.

PUBLIC HEARING $1,500,000 LOAN AGREEMENT - Mayor Trousil opened the Public Hearing on the $1,500,000 Loan Agreement Proposal.  He explained the City intends to finance the installation of traffic signals on Gear Avenue and Agency Road and also to construct Wastewater Treatment Plant Renovations.  There were no comments from those present nor had the Clerk received any comments.  Mayor Trousil closed the Public Hearing.  

Consider Resolution Approving Loan Agreement – Hockett moved, second by Pilger, to approve a Resolution authorizing and approving a Loan Agreement and providing for the issuance of $1,500,000 General Obligation Corporate Purpose Notes and providing for the levy of taxes to pay the same.  Roll call.  Ayes:  Crowner, Hockett, Lees, Pilger and Johnson.  Nays:  None. Motion carried.

PUBLIC HEARING FY2000 BUDGET AMENDMENT – Mayor Trousil opened the Public Hearing on the FY2000 Budget Amendment.  He explained that when the budgeted expenditures for a particular program are exceeded it becomes necessary to amend the budget.  This will happen in three of the programs.  Community Protection, Human Development and Home and Community Environment.  The Community Protection Program budget was exceeded by $58,735, Human Development $14,284 and Home and Community Environment $2,470,135.  Capital Projects including Water Tower Repainting, Sewer Plant Improvements South Lift Station, N. Gear Paving and Sidewalk Construction, Traffic Signals and Gear Avenue Widening account for the majority of the expenditures that were not budgeted. 

There were no comments or questions from those present nor had the Clerk received any comments.  Mayor Trousil closed the Public Hearing.   

Consider Resolution Amending Budget for FY2000 – Lees moved, second by Hockett, to approve a Resolution amending the FY2000 Budget.  Roll call.  Ayes:  Hockett, Crowner, Lees, Pilger and Johnson.  Nays:  None.  Motion carried.

BID OPENING FOR PLEASANT MEADOW SUBDIV. LOTS - AWARD TO HIGHEST BIDDER Mayor Trousil announced there were no bids received.

CITIZEN’S INQUIRIES: There were none.

Consider Meter Replacement Program – Mayor Trousil explained the City is investigating implementing a new water meter reading system.  Currently customers read their own water meters and report the reading to the City and a bill is prepared and sent to them for payment.  The new system would operate by a radio read system.  At a work session on Monday and again before the meeting tonight Sensus Meter Company and Schlumberger Meter Company demonstrated their company’s meter reading systems. 

The Council agreed to hold a Work Session before the next Council Meeting on June 13 at 6:00 p.m. 

NEW BUSINESS:

Consider Side Letter of Agreement with Quad Township Regarding Worker’s Compensation Insurance – Mayor Trousil said a fire fighter was injured while performing fire safety duties at 34 Raceways.  He said the report of injury was reported to the City’s Worker’s Compensation Insurance carrier.  The incident occurred outside the City Limits.  The City has an agreement with the Quad Township Fire Association that states the City will carry Worker’s Compensation Insurance for firefighters while they are in performance of their duties and the Quad Township Association will reimburse the City for one half annual premiums incurred.  After an investigation by our insurance firm it was determined that two separate entities cannot cover an employee on the same insurance. 

Mayor Trousil said it would be necessary to amend the agreement.  He prepared a Side Letter of Understanding to be approved by the Quad Township and the City.  He said he had met with the trustees of the townships and presented to them a copy of the amendment.  The trustees agreed to the amendment, which states they will purchase their own Worker’s Compensation Insurance. 

After consideration Lees moved, second by Johnson, to approve the Side Letter of Agreement with Quad Township Fire Association regarding Worker’s Compensation Insurance.  Voice vote.  All ayes.  Motion carried.

Consider Alley Improvement – 300 Block Vernon – Mayor Trousil said the City had received a request from the prospective buyers of a residence located in the 300 block of Vernon Street.   They would like to build a garage in back of the property and would like the alley access to their property surfaced and maintained. 

Crowner moved, second by Hockett, to approve surfacing and maintaining the alley right-of-way in the 300 block of Vernon Street.  Voice vote.  All ayes.  Motion carried.

Consider Appointment of Airport Authority Representative – Art Engle – Lees moved, second by Hockett, to approve the appointment of Art Engle as the City’s Representative to the Airport Authority.  This is a four-year appointment.  Voice vote.  All ayes. Motion carried. 

Consider Appointment of Planning & Zoning Member – Alan Mayberry – Crowner moved, second by Hockett, to approve the appointment of Alan Mayberry to the Planning & Zoning Commission.  Mayberry will fill the un-expired term of Lester Plath (12/31/00).  Voice vote.  All ayes.  Motion carried.

Consider Hiring City Administrator – Hockett moved, second by Lees, to approve hiring Gregg Mandsager as City Administrator with a salary of $51,000 and a two (2) percent increase in six months after council evaluation.   Roll call.  Ayes:  Hockett, Crowner, Lees, Pilger and Johnson.  Nays:  None.  Motion carried.

Consider Change Order for Wastewater Treatment Plant  $3,696.00 – Mayor Trousil explained additional reinforcing steel at tank corners is needed for the Wastewater Treatment Project.  The cost of the steel is $3,696.00. 

Crowner moved, second by Johnson, to approve the Change Order for in the amount of $3,696.00 for the Wastewater Treatment Plant Project.  Voice vote.  All ayes.  Motion carried.

Consider Pay Request for Wastewater Treatment Plant Project – Hockett moved, second by Pilger, to approve Pay Request #1 to Carl A. Nelson in the amount of $26,863.93 for the Wastewater Treatment Plant Project.  Voice vote.  All ayes.  Motion carried.

OLD BUSINESS:

Consider Meter Replacement Program – This topic was discussed after Citizen Inquiries. 

Review Park Plans – The Council had earlier requested the park maps be updated to indicate suggested changes from earlier reviews.  Mike Stineman from Stineman Associates completed the updates and returned them.  After considerable discussion the Council agreed to seek a proposal from Mr. Stineman to prepare construction drawings for the Park Improvements, starting with Longmeadow Park.  It is assumed the Public Works Department will do the construction. 

Consider Approval of Sign Ordinance – Second Consideration – Hockett moved, second by Lees, to approve the second consideration of the Proposed Sign Ordinance.  Roll call.  Ayes:  Lees, Hockett, Crowner, Johnson and Pilger.  Nays:  None.  Motion carried.

Consider Resolution Waiving Third Consideration of Sign Ordinance – Hockett moved, second by Pilger, to approve a Resolution waiving the Third Consideration of the Sign Ordinance.  Roll call.  Ayes:  Crowner, Hockett, Lees, Johnson and Pilger.  Nays:  None.  Motion carried.

COMMITTEE REPORTS:

UTILITIES – There was nothing to report.

PUBLIC SAFETY – There was nothing to report.

FINANCE – Council Member Hockett said he has reviewed the Airport’s financial status and he is concerned.  He said the Airport Authority is looking at spending as much as $8,000,000 in the next 10 years on capital expenditures including runway improvements.  He said the authority should take a serious look at delaying hiring an Airport Director.  He said the Airport could operate without a Director, not without runways.  He asked the Mayor set up a meeting with Burlington Officials and Airport Officials to discuss these concerns. 

STREETS – Council Member Pilger said it is his opinion the entrance sign by the Truck Stop looks fine without a fence.   He said a fence would not be as tall as the sign and would look silly. 

SANITATION – There was nothing to report. 

CITIZEN’S INQUIRIES: There were none. 

ADJOURN – There being no further business the meeting adjourned at 8:59 p.m. upon motion by Lees and second by Johnson.  Voice vote.  All aye.  Motion carried.

 

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Approved                                                                                  Terrie L. Simonson, City Clerk

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