Regular Council Meeting February 22, 2000 - 7:00 P.M.   The West Burlington City Council met in Regular Session at 122 Broadway Street with Mayor Trousil presiding.  Council Members Lees, Hockett, Pilger, Johnson and Crowner were present.  City Administrator Plyman, Police Chief Walters, Public Works Directors Christy, and Fire Chief Astfalk were also present.   Lees moved, second by Hockett, to approve the Agenda with the addition of Resolution setting Public Hearing for the Traffic Signal Project on Gear and Agency.  Voice vote.  All aye.  Motion carried.

    Lees moved, second by Johnson, to approve the following Consent Agenda items:  Voice vote.  All aye. 

    A.        Minutes Regular Council Meeting February 8, 2000

    B.        Training Conference for Police Officer Bonar

    C.        Training for Police Officer for Thermal Imaging Grant

    D.       Payment to City of Burlington for Traffic Signal Maintenance - $1,226.25

    E.        Purchase of Gas Detector - $1,250.00

    F.        Payment to Shive-Hattery for Engineering Services - $11,312.75

    G.        Payment to French-Reneker Associates for Engineering Services - $1,228.52

    H.       Payment to Mike Stineman Associates for Park Master Plans - $2,325

    I.          Payment of Claims as Presented

    BID OPENING FOR PLEASANT MEADOW SUBDIV. LOTS - AWARD TO HIGHEST BIDDER

    Mayor Trousil announced there were no bids received.

    CITIZEN’S INQUIRIES:

    Steve Swafford who lives on North Gear Avenue, asked the Council what they intend to do about the dust created by Raider’s Concrete facility.  He said he has reported the situation to City officials on numerous occasions and feels he is getting nowhere.  Swafford said he contacted the Iowa Department of Natural Resources to report the wind blown dust crossing the lot line of the Raider’s facility. He gave the Council a copy of their response.  Mr. Swafford told the Council he does not have the free use of his property because of the dust.  He asked the Council to investigate.

    Mayor Trousil said the nature of Raider’s Concrete business is going to be dusty.  They are in an industrial zone and do generate dust.  He said city officials will investigate and that the City will enforce the provisions of the City Code.  Administrator Plyman will contact Raider’s officials to discuss the situation.

    NEW BUSINESS:

    Consider Approval of City Administrator Profile and Announcement – The Council reviewed the draft copy of the City Administrator Profile and announcement with the Brimeyer Company’s representative, Pat Callahan.  After including various changes, Hockett moved, second by Crowner, to approve the City Administrator Profile and announcement.  Voice vote.  All aye.  Motion carried.

    Consider Resolution Setting Public Hearing Date on Street Resurfacing Project – Administrator Plyman explained French-Reneker engineer John Meyer has advised the plans for the 2000 street resurfacing project are ready to be placed on file.  The project consists of resurfacing Van Weiss, from Broadway to the Westhighland Subdivision, and North Washington Road from the railroad crossing to city limits. 

    Lees moved, second by Hockett, to set a Public Hearing and letting on the proposed plans and specifications, form of contract and estimated costs for the Van Weiss and Washington Road resurfacing project for Tuesday, March 14, at 7:00 P.M.  Roll call.  Ayes:  Hockett, Crowner, Lees, Pilger and Johnson.  Nays:  None.  Motion carried.  This is a TIF eligible project. 

    Consider Resolution Authorizing TIF Financing – Administrator Plyman explained cities normally borrow money for large capital projects prior to or just after awarding the contract.  Last year, however, we proceeded with the Gear/Agency improvements without issuing a new general obligation bond.  The scope of the project was constantly changing.  We didn’t know what IDOT would require and, therefore, what the total cost of the project would be.  Further, the City had ample funds on reserve, including over $900,000 from the 1997 G.O. bond issue that could be used to pay the bills until the final debt instrument could be issued.

    This delay, he said, required that we use the monies originally set aside for the new sewer plant to fund last year’s street project and lift station project.  Because of this, we will need to borrow for this year’s sewer plant project and the traffic signal portion of the street improvement project.  Robert Josten of Dorsey and Whitney’ the City’s bond counsel, prepared a resolution declaring the City’s intent to borrow up to $1.5 million to fund this year’s sewer plant and street improvement projects. 

    The City will hold a note from the TIF fund for the water tower painting project in the amount of approximately $270,000, which should be repaid within a year.  This resolution will be presented when the final payment for this project has been paid. 

    Hockett moved, second by Lees, to approve a resolution relating to financing of certain projects undertaken by the City and establishing compliance with reimbursement bond regulations under the Internal Revenue Code.  Roll call.  Ayes:  Hockett, Johnson, Pilger, Lees and Crowner.  Nays:  None.  Motion carried.

    Consider Resolution Setting Public Hearing Date on Gear and Agency Street Traffic Signals Project – Lees moved, second by Pilger, to approve a resolution setting a Public Hearing on the proposed plans, specifications, form of contract, and estimated cost of Gear Avenue Widening and Signalization, Division 2 Traffic Signal Improvements for Tuesday, March 7, 2000 at 7:00 P.M.  Roll call.  Ayes:  Crowner, Hockett, Lees, Johnson and Pilger.  Nays:  None.  Motion carried.

    OLD BUSINESS:

    Consider Resolution Setting Public Hearing Date on New Sewer Plant Project – Hockett moved, second by Pilger, to approve a resolution setting a Public Hearing on the proposed plans, specifications, form of contract, and estimated cost for the Wastewater Treatment Improvements for Tuesday, March 14, 2000.  Roll call.  Ayes:  Hockett, Crowner, Lees, Johnson and Pilger.  Nays:  None.  Motion carried.

    Consider Payment to Ehret Construction for Roof Replacement on Fire Station – The City hired Ehret Construction to replace the roof on the fire station.  The company has completed the work.  The manufacturer of the roofing system, DuroLast, has inspected and approved the new roof.  The manufacturer has provided the City with a 15-year warranty. 

    Hockett moved, second by Lees, to approve payment in the amount of $25,935 to Ehret Construction for the replacement roof on the fire station.  Voice vote.  All aye.  Motion carried.

    COMMITTEE REPORTS:

    PUBLIC SAFETY -

    FINANCE – Plyman said the Council needs to discuss whether to consider the purchase of Mary Lou Johnson’s property on Gear Avenue in preparation of the North Gear Avenue alignment.   

    STREETS – The Council agreed Spring Clean Up would be conducted on April 3 and 10.  Broadway Street and east will be on the 3rd and west of Broadway Street will be on the 10th.   

    SANITATION – Mayor Trousil said final notice of Brushtown Road’s annexation was received from the State last week.  Administrator Plyman will send them a welcome letter and explain the services, which are now available to them such as garbage collection and recycling services.   

    UTILITIES – There was nothing to report.  

    CITIZEN’S INQUIRIES - There were none.

     ADJOURN:  There being no further business the meeting adjourned at 8:20 p.m. upon motion by Lees and second by Hockett.  Voice vote.  All aye.  Motion carried.

     

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    Approved                                                                                  Terrie L. Simonson, City Clerk

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