Lees moved, second by
Pilger, to approve the following Consent Agenda items:
A.
Minutes Regular Council Meeting March 09, 1999
B.
Financial Report for February
C.
Training for Police Secretary
D.
Training for City Clerk
E.
Donation to West Burlington Arnold High School Post Prom Party
F.
Payment of $1,541.65 to Cessford Construction for rip rap in Luers Park
G.
Payment of $9,295.10 to Shive-Hattery for various projects
H.
Spring Clean-Up for April 12th and April 19th
I.
Claims as Presented
DISCUSS GEAR AVENUE
IMPROVEMENTS – Bill Cary, Shive-Hattery Engineer –
Mr. Cary explained the proposed project consists of three new signals (at
Agency and the two freeway ramps) and a new lane along the west side of the
street, from the college drive to the hospital main entrance. Two new lanes would be constructed at
the Agency Road intersection. The
City has applied to the Iowa Department of Transportation for USTEP grant to
fund 55 percent of the cost of the signals. The Westland Mall-Farm King signal is
not eligible for this grant because it is not on the state highway
system.
Hockett moved, second by
Lees, to approve the preliminary design concept for Gear Avenue interim
improvements. Voice vote. All aye. Motion carried.
Lees moved, second by
Hockett, to approve a Resolution approving Amendment #2 to the engineering
services agreement with Shive-Hattery in the amount of $95,200. Roll call. Ayes: Pilger, Hockett, Lees, Johnson. Nay: None. Motion carried.
CITIZEN’S INQUIRIES:
NEW
BUSINESS:
Consider Proposed
Engineering Services Agreement for Water Tower
Improvements – Hockett moved, second
by Lees, to approve the proposed engineering services agreement with Veenstra
& Kimm for designing the water tower repainting/restoration project at a
cost of $20,000. Voice vote. All aye. Motion carried.
Consider Temporary
Amendment to Fire Department Residency Requirement – Mayor Trousil explained
a memo was received from Fire Chief Astfalk concerning the department’s
residency requirements. He
said the City limits the number of firefighters who may reside outside the
corporate limits to eight. We
currently have eight active firefighters and one inactive firefighter –
Jeanette Watson – who live outside West Burlington. The use of the eight-person limit is
on a first-come first-served basis.
Chief Astfalk explained
Firefighter Watson cannot return to active status until one of the eight
firefighters resigns or goes inactive or until the Council raises the
limit. The department is
recommending that the non-resident limit be raised to nine on a temporary
basis. It would revert to the
eight when a vacancy occurs.
Hockett moved, second by
Pilger, to approve increasing the Fire Department’s non-resident limit to nine
on a temporary basis until a vacancy among the nine occurs. Voice vote. All aye. Motion carried.
Discuss Sites for New City
Hall/Police Structure – Administrator Plyman
explained he asked David Metzger to assist in reviewing alternative sites for
a new City Hall facility. Staff
identified two possible sites: (1) downtown (existing city hall site expanded
north to include the two Derby Furniture parcels) and (2) Pleasant Meadow
Subdivision. Mr. Metzger
estimated it would cost $292,500 to purchase and prepare the downtown site for
new construction. He assumed that
the City would replace the Derby’s warehouse space by building a warehouse on
the lot the family owns just north of their store. This cost is probably higher than what
the family’s Broadway Street property is worth. Dick Lowe is appraising the Derby’s
property on Broadway Street.
These appraisals should be available for the April 13th
Council Meeting.
The City owns the Pleasant
Meadow site. Mr. Metzger
estimated the allowance for land purchase at that site on the south side of
Mt. Pleasant Street at $85,000.
He also allowed $5,000 for demolition of some existing trees.
Administrator Plyman said
staff has received inquiries in the last few weeks from individuals interested
in purchasing the commercial lots.
He suggested the Council decide as soon as possible whether Pleasant
Meadow properties will be reserved for City Hall.
Consider Tabling Bids for
Commercial Properties in Pleasant Meadow Subdivision until April
27 –
Hockett moved, second by Lees, to table consideration of bids, if any, for
commercial lots in Pleasant Meadow Subdivision until April 27. Voice vote. All aye. Motion carried.
Set Public Hearing for
Adopting the “Municipal Code Book
1999”
– Hockett moved, second by Lees, to approve Resolution No. 99-05 directing the
Clerk to publish notice of hearing for April 13, 1999 at 7:00 p.m. on the
adoption of the proposed “Code of Ordinances of the City of West Burlington,
Iowa 1999”. Roll call. Ayes: Lees, Pilger, Hockett, Johnson. Nays: None. Motion carried.
Set Public Hearing for
Rezoning Sterzing and Powell Property along Agency Road – Hockett moved, second
by Pilger, to approve Resolution No. 99-06 setting a Public Hearing date for
April 13, 1999 at 7:00 p.m. on the proposed ordinance amending the Land Use
Plan and the Official Zoning Map for certain properties along Agency
Road. Roll call. Ayes: Pilger, Lees, Johnson, Hockett. Nays: None. Motion carried.
Set Public Hearing for
Rezoning Certain Properties along West Agency Road and S. Gear
Avenue – Hockett moved, second
by Pilger, to approve Resolution No. 99-07 setting a Public Hearing date for
April 13, 1999 at 7:00 p.m. on the proposed ordinance amending the Land Use
Plan and the Official Zoning Map for certain properties on Agency Road and
Gear Avenue. Roll call. Ayes: Pilger, Lees, Johnson, Hockett. Nays: None. Motion carried.
Set Public Hearing for
Amending the Zoning Code Concerning Residential Use in a Business
District Lees moved, second by Johnson,
to approve Resolution No. 99-08 setting a Public Hearing date for April 13,
1999 at 7:00 p.m. on the proposed ordinance amending the zoning code
concerning residential use in a business district. Roll call. Ayes: Lees, Pilger, Johnson. Nays: Hockett. Motion carried.
Consider Payment to City
of Burlington for 1997 Agency/West Burlington Ave. Intersection
Improvements
–
Mayor
Trousil explained the Council approved an agreement with Burlington to share
in the cost of improvements t the Agency Road/West Burlington Avenue
intersection at a not-to-exceed cost of $110,000. The project was completed last year
under budget. The City of
Burlington has invoiced us for our portion in the amount of $78,975.81. Plyman said the invoice appears to be
in order and should be paid.
Plyman
said the improvement is in TIF District No. 1 and as such, the City can use
TIF revenues to pay for the project.
He said, however, TIF District No. 1 does not have enough cash on-hand
to pay this invoice. We will need
to borrow money from the General Fund on a short-term basis to make this
payment.
Hockett
moved, second by Pilger, to approve Resolution No. 99-10 Approving Payment to
the City of Burlington in the amount of $78,975.81 for the 1997 Agency/West
Burlington Avenue Intersection in accordance with the development agreement
dated April 22, 1997. Roll
call. Ayes: Lees, Pilger, Hockett,
Johnson. Nays: None. Motion carried.
Consider Engineering
Services Agreement with Shive-Hattery for Agency Road/Broadway Street
Imp.
– Administrator Plyman said he asked Shive-Hattery engineer Kevin Trom to
submit a proposal for designing and supervising the construction of
improvements on Agency Road and Broadway Street. On Agency Road, the project consists
of adding a new lane on the north side of the street, between the West
Burlington Avenue intersection and the Broadway Street intersection (ending at
Altorfer’s). This new fifth lane
would allow for a center turn lane.
It would also eliminate the problem of the existing westbound lanes
curving to the north to allow space for the dedicated left turn lane at
Broadway Street. The construction
cost is estimated at $135,000.
The project also includes
a new four-foot wide sidewalk, curbs and gutters and inlets on the west side
of Broadway, from Precision Tools to the Wal-Mart driveway. Plyman said Public Works will continue
the sidewalk to the Agency Road intersection. Wal-Mart will also construct a
sidewalk along the north side of its driveway, from the new Broadway Street
sidewalk to its parking lot.
Hockett moved, second by
Johnson, to approve an engineering services agreement at an estimated cost of
$20,000 with Shive-Hattery for Agency Road widening and Broadway Street
improvements. Voice vote. All aye. Motion carried.
OLD
BUSINESS:
Consider Ordinance on Second Reading Concerning
Surcharges on Certain Sanitary
Sewer Customers – Hockett moved, second
by Pilger, to approve an ordinance on second reading amending Chapter 99 of
the Municipal Code concerning special rates imposed on certain sanitary sewer
customers. Roll call. Ayes: Lees, Pilger, Hockett, Johnson. Nays: None. Motion carried.
Consideration of Union
Contracts – Hockett moved, second
by Johnson, to approve the Union Contracts for the Police Officers and Public
Works and Office Personnel. The
Contracts are three-year contracts effective July 1, 1999 and include salary
increases consisting of 4%, 3.5%, and 3.5%. Roll call. Ayes: Lees, Hockett, Johnson,
Pilger. Nays: None. Motion carried.
COMMITTEE
REPORTS:
Johnson also said two of
the welcome signs the City recently purchased were put up today. One sign is on East Mt. Pleasant
Street and the other on Agency near the General Electric plant. One more sign will be
placed on South Gear Avenue near the lift station.
SANITATION – Plyman said we are
waiting on the construction permit from the IDNR before improvements at the
south lift station can begin.
Plyman said the League, in
cooperation with a coalition of other agencies, has been working with the
Environmental Protection Commission and the Iowa Department of Natural
Resources to address Iowa’s water quality standards – in particular, the Iowa
Water Quality Based Permitting Program.
He said the coalition identified an immediate need to address the
ammonia standard. However, even
if the IDNR relaxes the restrictive treatment requirements for ammonia
limitations, we will still be out of compliance, and need to upgrade our
wastewater treatment facility.
UTILITIES – Plyman said the City
conducted testing last week on the swimming pool. He said no major leaks were
detected.
PUBLIC SAFETY – Set Work
Session to Discuss Video Camera in Police Vehicles – A Work Session was set
for Monday, April 5, beginning at 7:00 p.m. to discuss several police
department topics and public works and City Hall staffing.
FINANCE –
There
was nothing to report.
Approved
Terrie L. Simonson, City Clerk